How to Invite Participants to a Screen Sharing Session

Any conference you hold will allow you or others to share their screen as needed.

Start Now (On-Demand):  

• Click the "Start" button on your account dashboard. 
• Send the other participants your unique URL at the top of your account window. It will look like this, with your designated Access Code at the end: yourbrand.domain.com/conf/call/1234567.
• Click "Copy Details" (or click on the link itself) to copy this to your clipboard.
• Paste this info into a message to send to participants. 

Scheduled Maating: Scheduled a conference, and all invitees will receive an email invitation. Participants simply click the "Join online meeting" link from within their email invitation or reminder at the planned start time. As long as invitees join the conference from the internet, rather than dialling in by phone, they'll be able to access the screen sharing functionality.

In the email invitation, there is also a link to run a connection test for participants, so they can verify they have the required software and hardware to join the call via the internet. They only need to click on the link labelled: "Test your device before the call," and a new window will open. Simply follow the instructions.

During a Live Meeting: Using your Online Meeting Room, as the host of the call, you have the option to add participants during an ongoing meeting.

• Open the participant list via the menu on the right.
  Click the invite icon
• Enter the email addresses of the people you want to invite in the pop-up window
• Click "Send Invitations".

How to Annotate on Your Presentation

• Click "Share," (the up arrow in the bottom toolbar) and select what you want to display:
  • (Chrome: Entire screen, Application window or Chrome tab 
  • Firefox: Entire screen or Application window 
  • Safari: Entire screen)

• Return to the meeting room window.
• Click the "Annotate" button (pencil icon) in the bottom toolbar.

A preview of what you are sharing will appear in the center of your screen. The pencil tool activates a set of markup tools shown on the left side of the sharing screen. You can also adjust the preview size using the screen sharing controls in the top left corner.

Tips for the best experience:

• With two monitors, keep the meeting room window on one monitor and your presentation on the other.
• With one monitor, resize the meeting room window to fill one half of your screen and your presentation to the other half.

How Another Participant Can Annotate on Your Presentation

• Click "Share" and begin presenting a document as above.
• Participants will see your presentation fill the meeting room screen, as shown in the screenshot above.
• Any other participant can also click "Annotate" in the bottom toolbar to mark up the document, image or presentation that you are sharing.

How to Save Annotated Screen Share Images

To save your annotated images at any time, just click on the “Save” icon in the toolbar, and a PNG file will appear in the chat for you or any of your conference participants to download and use as required.

You will also be able to find any saved screenshots within your account via the "Past" calls section, in the “Public Chat” tab.

Avoiding the Infinity Mirror Effect

The infinity mirror effect occurs when you share your entire screen and your meeting room window is visible within the shared area. This creates a loop where you are sharing an image that is already being shared.

To prevent this:

• Share only a specific application window or a single browser tab rather than your entire screen.
• Minimize or move the meeting room browser window out of the shared area.

Best setup for screen sharing:

• Two monitors: Keep the meeting room open on one monitor and share content from the other. This is the most effective way to avoid the infinity mirror and maintain a full view of your participants.
• Two windows (one monitor): Open the meeting room in a separate browser window and resize it to half or a third of your screen. Share only the application or Chrome tab you want to present.