SMS for Call Queues

SMS for Call Queues

This article explains the configuration and function of SMS enabled Call Queues

Prerequisites

  • SMS enabled DID
  • Call Center Supervisor scope or higher

Setting up SMS for a Call Queue

  1. Configure the call queue's SMS settings by entering the Call Queue settings, or adding a completely new call queue. Here is where you would insert any desired keywords or automated messages that you would like the SMS originator to receive to initiate or terminate the message session.


    note: as of 8/2/2019 there is a textual area in the descriptions of the features as seen above, please follow the chart below to avoid confusion. The description is the only error, the function of the feature is operating as it should.

    Option
    Description
    Initiation Keyword
    The keyword that needs to be sent by the client to enter the SMS queue
    Initiation Message
    This message is what will be returned to the client when the correct initiation keyword has been received
    Initiation Needed Message
    The message returned to the client if the message sent does not include the initiation keyword
    Termination Keyword
    This is the keyword that can be sent by the client to exit the queue or end the session
    Termination Message
    This message is what will be returned to the client when the correct termination keyword has been received
    No Agents Message
    The response sent by the system if the client tries to initiate a session while there are no active agents in the queue with SMS enabled


  2. Next, you need to edit an SMS capable number to be treated as a Call Queue number and assign it to your chosen call queue.



  3. You can now add agents to the call queue and set their Max SMS Session count by selecting the Edit Agents icon  on the Call Queues screen.


Call Center Agent Configuration

  1. When an incoming message has been sent into the queue, call center agents assigned to the queue will receive a Queue Session Invite.



  2. Upon accepting, the call center agent will have ownership of the active queue message session for the duration of the conversation. In order to complete the session the call center agent can press End or the originator can type the queue's pre-configured termination message for that call queue.


Statistics

Several call queue statistics are available to call center supervisors. SMS Volume (SMS_VOL) is the number of SMS sessions that were handled for a queue. SMS Average Handle Time (SMS_AHT) is the average time it took an agent to handle an SMS session from the start to finish.





    • Related Articles

    • Setting up the Call back option on a call queue

      Prerequisites  - At least Office Manager rights - A call queue What is the callback feature? Callback is a feature that is exclusive to call queues. This feature is ideal for very busy call queues where callers may have to wait for an available agent ...
    • Working With Call Queues

      This article will go over Call Queue creation, features, and management. Prerequisites Manager Portal access with Office Manager scope. Displaying the Call Queues Page All call queue tasks are performed from the Call Queues page. To display this ...
    • Portal SMS Features

      This article covers how to send an SMS in the portal and briefly touches on SMS email notifications. Prerequisites An SMS Capable DID assigned to a user Email Notifications Enabled Sending an SMS Message in Portal Chat To send an SMS message inside ...
    • Adding Agents to Call Queues

      This guide will go over adding agents to Call Queues and configuring them for those Queues. Prerequisites Call Center Supervisor or higher scope Access to the Call Queues needed to be managed Adding Agents The Call Queues page allows you to add, ...
    • Configuring Options for Call Queues

      This article covers setting up the pre-queue options for call queues. Prerequisites Call Center Supervisor or higher permissions Configuring Queue Options Round Robin Round robin is a queue that routes callers to the available agent that has been ...